Opportunities at Melbourne Business School
Admin Coordinator – Learning Partnerships

Melbourne Business School  
Employment Type:
FP - Full-Time Permanent  
KNO - Learning and Partnerships

Melbourne Business School (MBS) is renowned throughout the Asia Pacific as a leader in management and leadership education. We have built an outstanding reputation for program excellence and provide a high-quality learning experience and the capacity to prepare managers, leaders and organisations for the challenges of a global future.

The opportunity

Reporting directly to the Learning Partnership Manager, the Admin Coordinator will work directly with both internal and external stakeholders. This is a front facing operational role supporting both academic and non-academic learning specialists.
The role is responsible for providing high level, proactive functional and administrative support, excellent internal and external customer service as well as contributing to key initiatives/programs within this newly created division.

Further accountabilities

  • Provision of administrative activities through the whole sourcing and engagement life cycle including preparation of new contracts; variations to contractual arrangements, contract terminations and any other related correspondence.
  • Supporting the Learning Partnerships Manager and Consultant with the sourcing, recruitment and resource coordination activities.
  • Responding to enquiries from within and across the School, the Faculty and learning partnership network.
  • Supporting, coordinating and preparing monthly reports, processing invoices, inductions and onboarding of external associates, internal business communication and event coordination for the team.
  • Contributing to the ongoing review of administration procedures, work practices and systems and developing subsequent process improvements.

About you

You have proven experience working as an effective and collaborative administrator, working across multiple teams and building solid relationships across organisational boundaries.

This will be accompanied by:

  • Tertiary qualification or an equivalent combination of relevant work experience and/or education/training.
  • End to end recruitment process experience, with exposure to contractor management, project management and learning & development highly desirable.
  • Excellent attention to detail and accuracy alongside strong administrative skills.
  • Strong proficiency in data base administration.
  • Strong verbal and written communication skills.
  • Ability to multi-task, prioritise and thrive in a high-volume, fast- paced environment.
  • Resilience, with the ability to adapt and be flexible to meet the dynamic needs of the organisation.
  • Process oriented with a problem-solving, solutions-focused mindset.

What’s on offer

  • Working alongside talented people who are passionate about providing exceptional learning experiences to leaders and managers.
  • Competitive remuneration package.
  • Employee benefits include: subsidised School gym; Health and Wellbeing programs; year-round social events; NFP salary packaging; and access to world class learning and development programs.

If you would like to be considered for this role, please submit your application including a covering letter and a current resume.

Applications will close Sunday 22 September, 2019.